2010  ECAC Division I Outdoor Track and Field Championship

Hosted by Princeton University  -  Princeton, NJ

Friday - Sunday       May 14-16, 2010

Please read the following instructions carefully as there are changes from past years.

CONTACT INFORMATION:

TIMELINE FOR COACHES:

 

Tuesday - April 27th	1:00 PM	ROSTER Entry deadline
Friday - May 7th	5:00 PM	Heptathlon Declaration deadline - email to Rick Berryman
Tuesday - May 11th	1:00 PM	Deadline for qualifying marks to Walt Murphy
Tuesday - May 11th	10:00 AM - 12:00 PM	Call in to Ben Layton to enter Heptathlon qualifiers meeting the standard after May 8th deadline
Tuesday - May 11th	1:00 PM - 2:00 PM	Call in to Ben Layton to confirm acceptance of Heptathlon non-qualifiers
Tuesday - May 11th	1:00 PM	DECLARATION Entry deadline
Thursday - May 13th	1:00 PM	Final deadline for Scratches - online form will be posted by May 1st
Friday - May 14th	12:00 PM	Games Committee Meeting

 

QUALIFYING STANDARD: The Division I Women's Outdoor Championship qualifying standards must have been met during the current track and field season.

 

INITIAL ROSTER ENTRY PROCEDURE:

• A team roster is due NO LATER than Tuesday - April 27th at 1:00 PM.

• Complete the Roster Form and follow the Submit instructions. You will receive a confirmation page immediately - PRINT THIS CONFIRMATION FOR YOU RECORDS - it will be the only confirmation that you will receive. A copy of your Roster Confirmation wil be automatically emailed to Ben Layton.

• ***NEW THIS YEAR*** Please make sure that your roster is available for download from TFRRS. If not, your athletes' performances will not be reported.

FINAL DECLARATION PROCEDURE:

• Complete the Declaration Form and follow instructions on the website for submission of declarations. You will receive a confirmation page immediately - PRINT THIS CONFIRMATION FOR YOUR RECORDS as it will be the only confirmation that you will receive. A copy of this confirmation will be emailed automatically to your Seeding Advisor AND to Ben Layton.

• These declarations MUST be received by no later than  1:00 PM on Tuesday, May 11th.

HEPTATHLETES:

• Declarations for all heptathlon entries, whether or not they have met the qualifying standard, must be received by Lancer Timing no later than 5:00 PM on Friday, May 7th. Entries should include athlete's name, school score, site and date of score. Please email these entries to rick@lancertiming.com.

• If a heptathlete meets the standard after the May 8th deadline, the coach must email or call Ben Layton by Monday, May 10th prior to 12:00 Noon to inform the ECAC that the athlete has met the establish standard.

• If there are fewer than 12 heptathletes declared who have met the standard, those heptathletes who have not met the standard shall be selected, according to the highest point accumulations until the field of 12 is filled.

• Coaches entering heptathletes who have not met the standard must call Ben Layton between 1:00 PM and 2:00 PM on Monday, May 11th to determine if their athlete has been accepted into the competition. The selected heptathletes will also be posted on the ECAC website under Championships.

    SCRATCHES: After the Declaration of entries, scratches will be permitted up to 1:00 pm on Thursday May 13^th.  The method of scratching athletes from one or more events will be via online form to be posted in early May. 

 

ENTRY FEE:

•   There is a base entry fee of $125.00 per team plus a fee of $25.00 per each individual or relay team declared.

  Example: 3 individual entries plus a relay would pay:

  ·  $125 Team Entry

  ·  $75 ($25 x 3 athletes)

  ·  $25 Relay Team

  ·  $225 TOTAL

• The maximum entry fee, including the team entry fee, is $375.

• REMINDER: Submission of the Team Roster is considered a statement of intent to participate and automatically triggers the $125 team entry fee.  Similarly, any declared entry (individual or relay) automatically triggers the appropriate entry fee.  An institution that elects not to participate in the championship, after entering, is not excused from paying the entry fee.

• After submitting final declaration information, if you have a relay entered with individuals NOT competing in any other events, you MUST email Ben Layton and designate which athletes are ONLY relay members.  If you fail to do this, ALL athletes entered listed on the final declarations will be assessed the $25 individual fee.

LATE ENTRIES:

• Any team Roster received after the published deadline (April 27th) shall be considered a LATE entry.

• Late entries shall be accepted only after a $300 penalty is paid to the ECAC. NOTE: this penalty fee is a flat fee irrespective of the number of entrants on the institution’s entry roster.

• Late individual entries (i.e., individuals omitted from the rosters) shall be considered by the games committee.

• A petition must be submitted to the Ben Layton by the coach of the team.  For a petition to be considered, the team must already have been entered in the meet in accordance with the proper entry procedures.

• The petition must include a copy of the official submitted entry roster, signed by the institution’s director of athletics, indicating that the team has been entered and the additional athletes is eligible for competition.

• A non-refundable $50 per athlete late fee must accompany the petition.  The payment of the fee and the confirmation of eligibility MUST occur prior to the close of declarations (NOON on Tuesday, May 11th)

• THERE ARE NO PROVISIONS FOR LATE FINAL DECLARATIONS.  DECLARATIONS RECEIVED AFTER NOON ON TUESDAY, MAY 11th WILL NOT BE ACCEPTED.

FINAL RESULTS & PERFORMANCES:

• All results and performances of athletes intending to declare must be sent to Walt Murphy at wmurphy25@aol.com no later than Monday May 10th at 1:00 PM. When submitting qualifiers, the following information MUST be included:

  • Athlete's Name

  • Year and School

  • Qualifying Mark

  • Meet and Date the mark was recorded

• Based on the descending order list compiled by Walt Murphy, your seeding advisor will verify seed performances upon receipt of the final entry form. Any declared athlete that is not verified on this descending order list will not be permitted to compete in the Championship.

• On the final declaration entry form, if an athlete does not make the ECAC qualifying standard, please indicate whether the athlete is a conference champion (CC) or a waiver of standard (WS).

SEEDING INFORMATION:

• A copy of your Final Declarations confirmation from Lancer Timing will be automatically emailed  to your Seeding Advisor.

• Each seeding advisor will verify performances from Walt Murphy's performance list.

• If the performance of your athlete is not listed on Walt Murphy's performance list, the athlete will not be accepted into the meet.

SEEDING ADVISORS:

NEW ENGLAND (CT, MA, ME, NH, RI, VT)	MID-ATLANTIC (NJ, NY)
Sandra Ford-Centonze	Ed Roskiewicz
Dartmouth College	Princeton University
6083 Alumni Gym	Jadwin Gymnasium - PO Box 71
Hanover, NH 03755	Princeton, NJ 08544-0071
Phone: 603-646-3570	Phone: 609-258-1231
Fax: 603-646-3348	Fax: 609-258-4477
Email: sandra.ford-centonze@dartmouth.edu	Email: roskiewz@princeton.edu
MID-ATLANTIC (DE, PA)	SOUTH (DC, MD, NC, VA, WV)
Gwen Harris	Bill Walton
University of Pennsylvania	James Madison University
235 S. 33rd Street	MSC2301 - Track Office
Philadelphia, PA 19104	Harrisonburg, VA 22801
Phone: 215-898-7666	Phone: 540-568-3935
Fax: 215-573-2095	Home: 540-828-2773
Email: harrisgc@pobox.upenn.edu	Email: waltonwd@jmu.edu

GAMES COMMITTEE:

        Tom Meagher   -   ECAC Track Administrator

        Gwen Harris   -   University of Pennsylvania

        Mark Young   -   Yale University

        Lou Duesing   -   Cornell University

        Joe Compagne   -   Monmouth University

        Troy Engle   -   United States Military Academy

        Sean Cleary   -   West Virginia University

 

AWARDS: An awards ceremony will be held Sunday following the completion of the final event. Individual medals will be distributed to the athletes once the final results are confirmed.

 

COMPETITION NUMBERS: Numbers are to be worn on the front of the uniform. Bib numbers will be in the team packets that coaches can pick up starting Friday afternoon at Princeton.

 

CREDENTIALS: Credentials will be included in the coach's packets. All athletes, coaches, and administrators will require credentials.

 

PACKET PICKUP: Coach's packets will be available at the track on Friday afternoon. 

 

RESULTS: Results will be posted after each event is concluded. These will be located at www.ecacsports.com and www.lancertiming.com

 

RELAY CARDS: Final relay cards must be submitted to the Games Committee at least one (1) hour prior to the scheduled time for that relay event. Relay cards must list the athletes on that relays in the order in which they will run.

 

MEDICAL STAFF: A certified athletic trainer will be available during the meet at the Princeton University Track & Field Center. The training room will also be available for schools to bring their own trainers. All teams are requested to bring their own tape and wraps.

 

ECAC DIVISION I WOMEN'S "WAIVER OF STANDARDS" POLICY:

 

The following policy was approved by the ECAC Division I Women's Track and Field Committee in September of 1995 and will be in effect for the 2010 ECAC Women's Division I Outdoor Track and Field Championship.

 

"Waiver of Standards Policy": An institution that has NO athlete who has met any track (or relay event) standard or field event standard is permitted to declare a single track event (OR relay team) AND a single field event entry.

 

An institution that has a qualifier in a track event and NONE in a field event is permitted to use the "Waiver of Standards Policy" to declare a single field event entry. An institution that has a qualifier in a field event and NONE in a track  event is permitted to use the "Waiver of Standards Policy" to declare a single track event entry.

 

NOTE: The ECAC will accept all entries from Conference Champions. Institutions will designate one conference as their primary conference. These entries will be accepted even if they have not met the qualifying standard. This is NOT in addition to the "Waiver of Standards Policy."

 

This Waiver does NOT apply to the multi-events. You may NOT enter a Heptathlete using the Waiver of Standards Policy.

 

       

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